Users of a role have the following permissions when selected: 

Permission

What does this mean?

Notes

Manage content

Create update and delete contents

  • Manage content alone is not enough to be able to add content to a Picturepark. The user role permission Manage transfer is also required or the upload will fail.

  • To enable a user to create a virtual item, the user requires the Manage content user role permission and the Manage items schema permission on the desired virtual type schema.

Manage sharings

Can send sharings, see the sharing menu item and access their own sharings.

To give a user role access to all sharings in the system give the manage all sharings user role permission.

Manage transfer

See the transfer area and upload to here.

Access to the Transfers menu item. If a user does not also have the Manage content user role permission then the user will be able to upload files to Picturepark but they will only be visible in the transfers area.

Manage channels

Create, update and delete channels

The root channel cannot be deleted.

Manage metadata schemas

Allows you to create schemas of the type lists, layers,virtual types and fieldsets and relations.

  • Please note that file types are system schemas and new file types cannot be created.

  • A user with this user role permission should also be given Manage search indexes permission if changes they make could require a re-index.

  • A user with this user role permission should also be given Manage list items permission as they want to add list items.

  • To export a schema the user with this user role permission also requires the view permission on the schema he is exporting.

Manage users

See the Users menu item and create/edit/delete users

This user role permission is required for users to be able to transfer ownership of their content to other users with this user role permission. This is only a restriction in the UI. It is not a restriction enforced by the API.

Manage user roles

Create, update, delete user roles


Manage permissions

Create, update, delete permission sets

Please note that on existing permission sets the user also needs manage permission set on the permission set itself.

Manage search indexes

Allows you to reindex both RootcontentSearchIndex and RootListItemSearchIndex

A user with the user role permission Manage metadata schemas may require this permission too since some changes made to schemas require a reindex. 

Manage collections

Create, update, delete collections

Even without this permission however, a user is still able to see the details of the collections that are automatically created during his import and batch editing of contents.

Manage list items

  • Create/Update/Delete list items (UI and API)

  • Restore list items (API only)

  • Import List items to an existing list with a json file.

  • Import List items using an excel file

  • If the user does not have the Manage schemas user role permissions they cannot create new lists.

  • If the user does not have manage items on a list they will not be able to add/remove/edit list items.

  • When importing list items via a JSON file the user will receive an error message if the user cannot create new lists telling him "You do not have the user role permission Manage metadata schemas to create a list. You can add list items to an existing list for which you have the schema permission Manage items".

Manage service providers

This does not give you any access to any functions in the UI but is used for access to service providers (e.g. autotagging, connectors) that are configured for a Picturepark.



Manage embeds

Allows users to create embeds

  • If users should also be able to see their embeds in the Share Manager then you should also give them Manage sharing user role permissions. Otherwise when they create an embed and click on manage they will receive an error message letting them know they do not have permissions to access this area.

  • If a user should have access to all embeds then the user can be given the Manage all sharings user role permission.

Manage templates

Create custom mail templates, edit existing system mail templates.


Manage terms of service

This will allow the user to create new terms of service that all users will need to accept when signing up for a Picturepark account or after login on creation of new terms of service.


Manage live stream

Required for the API. There are endpoints to get the live stream history. Only API users with this right are allowed to access this endpoint.


Manage document history

Required for the API. There are endpoints to get the document history. Only API users with this right are allowed to access this endpoint.

For example, the tagging service (which uses the API) uses the document history to compare two versions of a content document, to find out which field value has changed.

Manage all sharings

Required if you would like a user to be able to manage and update all sharings and embeds in a system

A user will not see more than basic details and a grey thumbnail for any content items they not have at least content view permissions on in a sharing or embed.

Manage output formats

Required to set up dynamic output formats via API. 


Create external business processes

There are API endpoints to get, create, update an external business process. Only API users with this right are allowed to access this endpoint.

A code example can be found here: https://github.com/Picturepark/Picturepark.SDK.Samples/tree/master/Picturepark.SDK.V1.Samples/Picturepark.ServiceProvider.Example.BusinessProcess

Create and configure identity providers

Required to set up and configure identity providers for authentication via ADFS or Azure AD. 

Additional information about configuring ADFS authentication or Azure AD authentication

Manage XMP mappings

Required to map XMP values from files to Picturepark fields. 


Read statistics

Not used until CP 11.

This permission will later be extended to view statistics of one Content Item inside Picturepark and requires a minimum of read metadata of the one Content Item.

Write statistics

Required to write statistics via API e.g. from external

Requires write metadata permission.

Export statistics

See and use the export statistics button in the Content Browser.

Requires a minimum of read metadata of the one Content Item.

Edit images

See and use the media editor to crop, rotate or manipulate images.

Requires edit content permissions of the Content Item.

Manage conversion preset templates

See and create conversion preset templates in the settings.

To create presets on a Content Item you need edit content permissions for the Content Item.

  • There are no user role permissions for the API Clients menu items. You can see the menu item but get a 404 error page unless your user has the isdeveloper flag set in the Cloud manager. Please contact support@picturepark.com if you require access here.

  • System information will always be displayed.