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Role Permissions (User Rights)

These rights are granted to users (user rights) by assigning users to the role. User rights are sorted alphabetically.  


What does this mean?


Create and configure identity providers

Required to set up and configure identity providers for authentication via ADFS or Azure AD. 

Additional information about configuring ADFS authentication or Azure AD authentication. Users must have the “IsDeveloper” flag to configure identity providers.

Create external business processes

There are API endpoints to get, create, update an external business process. Only API users with this right are allowed to access this endpoint.

A code example can be found here:

Edit images

See and use the media editor to crop, rotate, or manipulate images.

Requires edit content permissions of the Content Item.

Export statistics

See and use the export statistics button in the Content Browser.

Requires a minimum of read metadata of the one Content Item.

List users

See user suggestions in the sharing and commenting dialogue.
Also required to:

  • use the typeahead feature to mention another user in the comments

  • transfer ownership (content & schemas)

  • send shares (to any user in the system)

  • see user suggestions in the Filter Editor.

This does not allow the users to see the user management in Access > Users.

Manage all comments

See and edit all comments.

Users with Manage all comments user right can view and edit/delete any comments (similar to Manage all shares), but only on content where they have View content right.

Manage all sharings

Required if you would like a user to be able to manage and update all sharings and embeds in a system

A user will not see more than basic details and a grey thumbnail for any content items they not have at least content view permissions on in a sharing or embed.

Manage channels

Create, update, and delete channels

The root channel cannot be deleted.

Manage comments

See and edit my own comments.

To be able to view (all comments on a content) and add/edit/delete their own comments user has to have (i) View content right and (ii) Manage Comments user right.

Manage content

Create, update, and delete content

  • Manage content alone is not enough to be able to add content to a Picturepark. The user role permission Manage transfer is also required or the upload will fail.

  • To enable a user to create a virtual item, the user requires the Manage content user role permission and the Manage items schema permission on the desired virtual type schema.

Manage conversion preset templates

See and create conversion preset templates in the settings.

To create presets on a Content Item you need edit content permissions for the Content Item.

Manage document history

Required for the API. There are endpoints to get the document history. Only API users with this right are allowed to access this endpoint.

For example, the tagging service (which uses the API) uses the document history to compare two versions of a content document, to find out which field value has changed.

Manage embeds

Allows users to create embeds

  • If users should also be able to see their embeds in the Share Manager then you should also give them Manage sharing user role permissions. Otherwise when they create an embed and click on manage they will receive an error message letting them know they do not have permissions to access this area.

  • If a user should have access to all embeds then the user can be given the Manage all sharings user role permission.

Manage file ingest

Required to upload, transfer, and replace files.

Manage list items

  • Create/Update/Delete list items (UI and API)

  • Restore list items (API only)

  • Import List items to an existing list with a json file.

  • Import List items using an excel file

  • If the user does not have the Manage schemas user role permissions they cannot create new lists.

  • If the user does not have manage items on a list they will not be able to add/remove/edit list items.

  • When importing list items via a JSON file the user will receive the following error message if the user cannot create new lists "You do not have the user role permission Manage metadata schemas to create a list. You can add list items to an existing list for which you have the schema permission Manage items".

Manage live stream

Required for the API. There are endpoints to get the live stream history. Only API users with this right are allowed to access this endpoint.

Manage metadata schemas

Allows you to create schemas of the type lists, layers, virtual types fieldsets, and relations.

  • Please note that file types are system schemas and new file types cannot be created.

  • A user with this user role permission should also be given Manage search indexes permission if changes they make could require a re-index.

  • A user with this user role permission should also be given Manage list items permission as they want to add list items.

  • To export a schema, the user with this user role permission also requires the view permission on the schema they are exporting.

Manage output formats

Required to set up dynamic output formats via API. 

Manage permissions

Create, update, delete permission sets

Please note that on existing permission sets the user also needs manage permission set on the permission set itself.

Manage search indexes

Allows you to reindex both RootcontentSearchIndex and RootListItemSearchIndex

A user with the user role permission Manage metadata schemas may require this permission too since some changes made to schemas require a reindex. 

Manage service providers

This does not give you any access to any functions in the UI but is used for access to service providers (for example, autotagging and connectors) that are configured for a Content Platform.

Manage sharings

Can send sharings, see the sharing menu item, and access their own sharings.

To give a user role access to all sharings in the system give the manage all sharings user role permission.

Manage templates

Create custom mail templates, edit existing system mail templates.

Manage terms of service

This will allow the user to create new terms of service that all users will need to accept when signing up for a Content Platform account or after login on creation of new terms of service.

Manage transfer

See the transfer area and upload to here.

Access to the Transfers menu item. If a user does not also have the Manage content user role permission then the user will be able to upload files to Content Platform but they will only be visible in the transfers area.

Manage user roles

Create, update, delete user roles

Manage users

See the Users menu item and create/edit/delete users

This user role permission is required for users to be able to transfer ownership of their content to other users with this user role permission. This is only a restriction in the UI. It is not a restriction enforced by the API.

Manage XMP mappings

Required to map XMP values from files to Content Platform fields. 

Read statistics

Used from Content Platform version 11 and onwards.

This permission will later be extended to view statistics of one Content Item in Content Platform and requires a minimum of read metadata of the one Content Item.

Write statistics

Required to write statistics via API e.g. from external

Requires write metadata permission.

  • There are no user role permissions for the API Clients menu items. You can see the menu item but get a 404 error page unless your user has the isdeveloper flag set in the Cloud manager. Please contact Picturepark Customer Support Resources if you require access here.

  • System information will always be displayed.

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